Importing from EBSCO/Multi Search

 Multi Search focuses on book chapters, conference papers, and journal articles. It is appropriate to use this to locate publications if you do not have a citations database already established.

Please follow the step-by-step guide to upload your citations from EBSCO/Multi EBSCO/Multi Search into Elements

Step-by-step guide

Step 1: Search for citations

Search for your citations. Searching in the "Author" field in the Multi Search / EBSCO will help narrow down to your publications, so click on "Advanced Search" to do that. Then choose "Author" from the drop down menu.


Step 2: Choose relevant items 

12/9/2015 ***There is a known bug in the metadata from the Science Citation Index, Social Science Citation Index, and Arts and Humanities Index in the Multisearch.  When you try to upload citations from these sources it produces an error message.  The easiest work around is to remove these citations from the list before saving them.

1) Do your search.  On the results page, scroll down to "Content Provider" on the left hand side of the page.

2) Click on "Show more."  

3) From the list of content providers uncheck Science Citation Index, Social Science Citation Index, and Arts and Humanities Citation Index.  Click update.  

When you locate something which belongs to you, click on the folder icon.  Repeat for each citation you find.  When you are ready to upload to Elements, click on the “Folder” button at the top of the page.


Step 3: Select for inclusion

On the next page check “Select / deselect all,” and then click on the “Export” button.

Click on “Export” and choose “RefMan.”  Save the .ris file. 

The “Direct Export in RIS Format” is already checked.  Click on “Save.”

Step 4: Save the file

Save the .ris file (remember where!), and then log into Elements.

Step 5: Login to UGA Elements

After you are logged in, use the drop-down "Menu" to access the Import link.

Step 6: Import file

Click “Choose File” to upload the .ris file. (Ex. Unless you have specified otherwise, the  file will mostly likely be downloaded into your “Downloads Folder”) 
Next-make sure you check the button for Reference Manager/Endnote" file type, then click  the blue “Upload” button. 
The uploaded files will go directly to your "Mine folder", so you will need to review for accuracy.

Step 7: Review and Edit

The uploaded files will go directly to your "Mine folder" (instead of your pending folder). You will want to go back through your "Mine" folder to check your records for accuracy. Sometimes items are not categorized properly in the online database or manually entered by other faculty members, so you may need to change the activity type to another type. Ex. I wrote a book chapter, but it is typed as a book. 

Use the pencil icon to change the type. Make sure you click "Save" to move the file to the other folder. 


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