Release notes

Added Staff Access to the Publication Module

Note, UGA Elements notifies users via email about pending publications.  For information about claiming publications, please see the support site here: Populate Elements with Publications (step 1 and 2 apply for staff users).

The UFRS is a unit-level report that includes the number of Journal articles, Books, Chapters, Proceedings of Conferences, Professional/Scholarly Presentations, Active Sponsored Projects, the Share² of Active Awards (Prorated³ $) and the Share² of New Awards (Prorated³ $). 

12/21/17

New features and improvements:

• Author first names can now be entered via the user interface when adding a manual record. Full names entered in the UI are also available in the API.
  
  
• On the Create Links page users can now access more than 25 results using navigation adjacent to the results count.
  
  
• If a user had more than one link to a publication (editor and author), this could appear as duplicate entries on the Elements Profile page. This has been resolved.

• The Advanced Search page (Explore>System Search) is now restricting the results correctly when a user is added as search criteria.
  
  
• Capitalized first names provided by Crossref are now treated correctly as first name(s) and are no longer split out into initials.
  
  
• GRID (Global Research Institution Database) data included in Elements has been updated to the twenty fourth release which was made available on 8 October 2017.
  
  
• SJR values have been updated to the latest versions published on 21 June 2017.
  
  
• The Logins Report (available at Basic Report>Users & Usage reports) now contains an additional true/false field indicating whether a user has logged into their account. The value is only set to true when the user logs in and remains false if an administrator impersonates the user on their behalf.

• Added new links and button for “Searching for Collaborators” to system Help section and the homepage of elements.uga.edu

Added current, pending other support forms for NSF, NIH and USDA

See support page here: How do I export a report on current and pending (other) support for my federal agency proposal?

All UGA postdocs will have profiles August 7, 2017. Postdocs will appear with faculty in the unit lists in the interface, but will be filtered from group reports (e.g., UFRS, EUR)

The Elements Interface was upgraded to V5.5 in order to take advantage of improvements and new features.

The upgrade includes these improvements:

• Automatic claiming

  Interface version V5.5 introduced automatic claiming for publications using author identifiers. The system does this by continuously analyzing publication data already captured for author identifiers. 

  Now when users visit their Pending Publications page, they may be presented with a short set of questions which will allow them to confirm whether or not an author identifier is in fact theirs. Once confirmed, Elements will then automatically claim all publications which features that identifier and continue to do so in the future. Conversely, by declaring that an identifier is in fact not theirs (e.g. an identifier associated with an author of the same name), all publications which feature that identifier will be automatically rejected and no longer be offered to the user as a pending publication by Elements.

  You can add/manage your identifiers under Menu/Publications/Automatic claiming.
  
  

• Date of Acceptance is now included in PubMed records where the data is available.
  
  
• Web of Science search settings have been adjusted to limit false positives.

User-Grant relationships are now named in a more US-centric way (e.g., “Has principal investigator”) and now allow “consultant” relationship

Elements has now adopted the UGA policy of having only one PI for a Sponsored project; all others are co-investigators, consultants, or senior/key personnel

4/11/17

4/11/17

New: Capstone (Recital, Exhibit, Portfolio) evaluation committee chair; Capstone (Recital, Exhibit, Portfolio) evaluation committee member; Professional/Non-thesis master's committee member

Revised: Undergraduate honors thesis to "Undergraduate thesis"; Professional master's (non-thesis) to "Professional/Non-thesis master's committee chair"

Several professional activities are now sorted by more than one value and displayed on the same line: Ex. Regional: Continuing education

If one of these fields is missing a value in your record, you will see undefined next to it on the EAS.

Ex. Regional: Event Type undefined

Add missing data to this field and reprint your EAS to correct

Note: This completes EAS changes for spring 2017 evaluations.

The UGA Elements Reporting Action Team is piloting a new group report named the Unit Faculty Research Summary (UFRS) to address the reporting needs of Unit leaders. This report is not comprehensive across all UGA missions as a pilot, but we hope to make improvements based on faculty feedback over the next few months.  If you cannot access your group report following these instructions, please contact UGA Elements. 

Follow these instructions to run this report for your unit: How to export a Unit Faculty Research Summary (UFRS)

EAS v1.4 was released and includes these improvements:

Publications

• All activities from the Publication module are now separated into three distinct sections on the EAS report: Publications, Scholarly activities, and Creative works

• Most publications are sorted by Status (Published,Published online; Accepted, Submitted, and In preparation). If you have not added a status to a publication, it will display in the EAS as: "Status undefined". To change this, add a status to the activity and re-run your EAS to capture this sorting value.
• The Publications category includes and is now listed in this order (Books, Monographs; Journal articles, Journal articles: Unspecified review/referee status; Chapters, Theses/Dissertations; Reports; Proceedings of Conferences (published); Encyclopedia articles; Catalogs; Abstracts, Book reviews, Popular press; Internet publications; and Working papers)
• The Scholarly activities category includes:(Patents, Professional/Scholarly Presentations (unpublished); Posters; Software/Code; Datasets. These activities are listed in alpha order
• The Creative work category includes (Compositions; Dances, Exhibited art; Film/Video/Media; Music; Performance art; and Theatre. These activities are listed in alpha order
• You can now report on the new arts field: "Number of performances at this venue" for Dance, Exhibited art, Film/Video/Media, Music, Performance art and Theatre

Grants

• Grants are now sorted by Status (Awarded, Completed, Draft, Not funded, not submitted, Pending sponsor review and University review)

Professional activities

• Most professional activities are now sorted by Scope. If you have no data in the Scope field, you will see "Scope undefined" on your EAS. You can go back to the activity and add this information and then reprint your EAS to capture this sorting value.

Teaching

• New teaching table shows Course name, Delivery mode (lecture, supervised lab, etc); Enrollment; Course credit hours; Course credit hour production; % responsibility; Individual credit hours, Individual credit hour production. You can also report on the three manually-entered fields: Additional course characteristics; Pedagogical highlights; and Average number of contact hours per week.

The UGA Elements Reporting Action Team is piloting a new group report named the Unit Faculty Research Summary (UFRS) to address the reporting needs of Unit leaders. This report is not comprehensive across all UGA missions as a pilot, but we hope to make improvements based on faculty feedback over the next few months.  If you cannot access your group report following these instructions, please contact UGA Elements. 

Follow these instructions to run this report for your unit: How to export a Unit Faculty Research Summary (UFRS)

Reviewing/Refereeing: Manuscripts (other than journal)

• Educational event
• Educational/Outreach presentation
• Editorship
• Event administration
• Event participation
• Media distribution
• Professional mentoring (non-student)

• Association/Society/Club memberships
• Board memberships
• Committee memberships

Changed the names of all membership types so they will be grouped in the interface. We hope that this makes it easier for users to locate them and help prevent inconsistent entry of membership activities.

• Memberships: Association/Society/Club
• Memberships: Board
• Memberships: Committee

• Conference reviewing/refereeing
• Curriculum reviewing/refereeing
• Grant reviewing/refereeing
• Journal reviewing/refereeing
• Manuscript reviewing/refereeing

Changed the names of all of reviewing/refereeing types so they are grouped in the interface. We hope that this makes it easier for users to locate them and help prevent inconsistent entry of reviewing/refereeing activities.

• Reviewing/Refereeing: Conferences
• Reviewing/Refereeing: Curricula
• Reviewing/Refereeing: Grant proposal
• Reviewing/Refereeing: Journals
• Reviewing/Refereeing: Manuscripts (other than journal)

• Educational event
• Educational/Outreach presentation
• Editorship
• Event administration
• Event participation
• Media distribution
• Professional mentoring (non-student)

Due to inconsistent reporting of Fellowships, 183 records were moved from the Fellowship type to "Professional development" which has a choice field value of "Fellowships".

As of 9/6/16, the standalone activity type "Fellowship" is no longer available in the interface.

Due to inconsistent reporting of consulting and advising activities, we changed the name of Consulting/Advisory to "Consulting". Use this type for paid consulting activities.

In another section, you will see that we have added two new advising types for academic advising and extracurricular advising/mentoring.

Due to inconsistent reporting of graduate student committee supervision with employee supervision, we have made the following changes to prevent confusion:

Employee supervision: Added instructional text; Removed fields which included values that may seemed like graduate student committee work. Employee supervision is intended for staff supervision activities.

Student/doc supervision: Added instructional text; Removed Advisory role values that caused confusion.

Elements Release Notes

1. New user interface that includes: Drop-down menu; simplified Home page and system navigation
   
2. Improved publication claiming using user search settings to retrieve and disambiguate publication metadata from external data sources;

The most significant change is that as from v5.1, Elements will additionally start analyzing the data harvested from external sources to create new pending and/or claimed links to Elements user accounts if it thinks there is a good match to the search settings associated with a user’s account.

A key explanation for this change in approach is that many of our external data sources now provide author identifiers in their metadata, and so we have enhanced the Elements harvester to automatically find and claim publications for those researchers that include person identifiers in their search settings 

This change will further increase Elements’ ability to automatically link researchers to their works with little to no manual intervention.

Full name, author affiliation and email addresses are now collected from PubMed & Europe PMC. Elements v5.1 will also look for and use other person identifiers contained in data harvested from external data sources, including ORCIDs.

Added "Nominated by" field; captured on the EAS report

Note: Use "Effective date" for this field

Added new publication type "Encyclopedia articles"

Note: If you entered these in chapters, you may want to reassign these to this new type

Profile section added